Optimising fax communications in your business

By migrating your fax server or analogue fax to a single network infrastructure will not only save IT spend, now will optimise business communications, document management and compliance, says David McCallum, sales manager for MESSAGEmanager Solutions South Africa.

VoIP (Voice over Internet Protocol) environment

McCallum explains that fax is often overlooked when migrating to a VoIP (Voice over Internet Protocol) environment, now by taking advantage of this less complex environment, operating costs will lower and the efficiency of the business' communications will increase.

“IP fax can as well be run in a virtual environment, which allows companies to gain a competitive advantage by improving efficiencies. Add to that the fact that one fax server can support multiple locations and applications; it makes IP fax a must have for any organisation relying on efficient fax communication,” comments McCallum.

Cost perspective

From a cost perspective, the business reduces operating costs as they will no longer be required to maintain PBX (Private -Automatic- Branch Exchange) ports, they would be able to centralise the skills base within the company and long distance connection costs will be eliminated.

“There is a perception that fax is an outdated research, when actually, it has moved with current technologies and provides the perfect platform for industries just as real estate, insurance, law and banking to remain compliant, particularly regarding the transmission and storage of signed documentation.